One platform. Every subscription, you can cancel
Your business shouldn't need fourteen logins, nine invoices and a spreadsheet to hold them together. Quantum folds operations, sales, finance, people and compliance into one system, tailored to how you actually work.
Replace the stack you're paying for today
Death by a thousand subscriptions.
Every tool starts as a R500 solution. Then you add another, and another, and one day you're paying a small fortune for software that doesn't talk to each other.
Your data lives in ten places
Customers in one tool, stock in another, invoices somewhere else, so nobody trusts the numbers.
Everything is re-captured by hand
Someone retypes the quote into the invoice, the invoice into the books, the books into a report.
You pay per seat, forever
Every new hire adds ten more licences. Every price rise lands on you, in dollars.
Illustrative figures for a typical small business stack.
Everything. One login. Shaped to you.
Quantum isn't an off-the-shelf box you bend your business around. We start from how you work, then assemble the modules, screens and rules you need.
Modular by design
Switch on only what you need: production, stock, quoting, payroll, quality, customer portal. Add more as you grow. No bloat, no paying for features you'll never open.
Tailored workflows
Your approvals, your document layouts, your terminology, built in, not bolted on.
Role-based access
Everyone sees what they should, and nothing they shouldn't. Every action leaves an audit trail.
Real-time, not re-typed
A quote becomes an order, then a run sheet, then an invoice. Captured once.
Portals for your customers
Let clients check orders, download documents and approve quotes themselves.
Live dashboards
The numbers you check every morning, on one screen, always current.
Know what every litre really costs.
Your formulations are your intellectual property, and your margin lives inside them. Quantum keeps recipes, ingredient prices, batch records and costing in one place, so a supplier price change shows up in your selling price the same day, not at year-end.
| Ingredient | % w/w | Qty (kg) | R / kg | Cost |
|---|---|---|---|---|
| Total | 100.0 |
Live demo with fictional ingredients and prices. Drag the sliders.
Version-controlled formulations
Every recipe change is versioned, approved and attributed. Production can only run the approved version.
Costing that updates itself
Change an ingredient price once and every formulation, quote and price list that uses it is re-costed instantly.
Batch records & traceability
From supplier lot to finished batch to customer delivery, trace any product forwards or backwards in seconds.
COAs, SDS, TDS & labels
Certificates, safety data sheets and labels generated straight from the approved formulation and batch results.
Accounting that already knows what you sold.
Invoices come straight from your orders and batches. Receipts are allocated for you, your bank statement (CSV or OFX today, or a live feed where your bank permits) is reconciled against the books in minutes, and the double-entry ledger, VAT and payroll taxes are always one click away. No double capture, no month-end scramble.
Tax invoice INV-10492
Created from order · Delta LogisticsTax invoice12 Oct 2026 · Due 11 Nov
Delta Logistics (Pty) Ltd| Item | Batch | Qty | Price | Disc. | Ex VAT |
| Industrial cleaner 20L | B-240981 | 40 | R 468.00 | – | R 18 720.00 |
| Degreaser 5L | B-240983 | 60 | R 152.00 | 5% | R 8 664.00 |
| Hand soap 5L | B-240982 | 100 | R 96.50 | – | R 9 650.00 |
Invoice journey
- CreatedFrom order SO-3382, no re-typing
- PDF sentEmailed to the customer's accounts team
- Viewed by customerToday, 09:42
- Payment allocatedAutomatically, oldest invoice first
Receipts & ageing
Oldest invoice paid first| Invoice | Age | Outstanding | Allocated | Status |
|---|---|---|---|---|
| Open balance after receipt | ||||
Drag the slider: the receipt is applied to the oldest invoice first, then the next, with no manual matching.
Client statement · Delta Logistics
PDF · 1 Sep – 12 Oct 2026| Date | Reference | Debit | Credit | Balance |
|---|---|---|---|---|
| 01 Sep | Invoice INV-10431 | 18 400.00 | 18 400.00 | |
| 24 Sep | Invoice INV-10458 | 26 750.00 | 45 150.00 | |
| 02 Oct | Invoice INV-10479 | 31 900.00 | 77 050.00 | |
| 08 Oct | Payment, EFT | 10 000.00 | 67 050.00 |
Statement run
- Delta LogisticsEmailed
- Fynbos HotelsEmailed
- Karoo RetailQueued
- Protea FoodsQueued
- Blue Crane Co.No email on file
Bank reconciliation · Business current account
3 lines to clear| Date | Bank line | Amount | Suggested match |
|---|
Suggestions are ranked by exact amount plus reference clues. You confirm every line, so nothing is ever cleared automatically.
General ledger & trial balance
Double-entry · always balancedTrial balance as at 12 Oct 2026
| Code | Account | Debit | Credit |
|---|---|---|---|
| 1000 | Bank – current account | 389 410.00 | |
| 1100 | Trade debtors | 67 050.00 | |
| 1200 | Inventory | 214 300.00 | |
| 2000 | Trade creditors | 98 700.00 | |
| 2100 | VAT control | 106 150.00 | |
| 3000 | Owner's equity | 250 000.00 | |
| 4000 | Sales | 899 210.00 | |
| 5000 | Cost of sales | 462 800.00 | |
| 5100 | Salaries & wages | 184 500.00 | |
| 5200 | Rent | 36 000.00 | |
| Totals Balanced | 1 354 060.00 | 1 354 060.00 | |
Journal JNL-2026-0143 Posted
Receipt on INV-10458 cleared from the bank reconciliation
- Bank – current accountDebit12 300.00
- Trade debtorsCredit12 300.00
Connected, not siloed
APIs, webhooks & file exchangeVAT & payroll taxes
Figures ready for your returnsOutput vs input VAT last 6 months
Payroll statutory Oct 2026
- Gross payrollR 184 500
- PAYER 31 240
- UIF (2%)R 3 690
- SDL (1%)R 1 845
Interface preview with demo data. Tax rates and documents are configured to your company.
Invoices from your orders
Line items, batch references, line and overall discounts and VAT, all calculated from the order. Branded PDFs, ready to send.
Receipts allocated for you
Record a payment once and it is applied to the oldest open invoices first, including part-payments and instalments.
Receivables you can act on
See who owes what, how old it is and what's overdue, grouped current, 30, 60, 90 and 120+ days.
Statements in one click
Running balance, payments and ageing on a PDF statement per customer, or a whole statement run at month-end.
Purchases & input VAT
Purchase orders to goods received to supplier. Input VAT follows what you actually received.
Payroll & statutory tax
Payslips plus PAYE, UIF and SDL totals per period, so the numbers for your returns are ready when you are.
Bank reconciliation in minutes
Import a CSV or OFX statement from any South African bank, with live feeds where your bank permits. Duplicates are skipped, and receipts are suggested for you to confirm.
A real double-entry ledger
Standard South African chart of accounts, balanced journals, trial balance, and reversals instead of edits.
Connected through APIs
WhatsApp, email and your accountant's exports are built in, and your other tools can be connected through their APIs.
Run your whole operation from one screen.
From formulation to final invoice. Production, costing, stock, quality, logistics, finance and your people, working off the same live data.
Good morning, Alex
Revenue, last 12 weeks R thousands
Today's run orders 9 due
- RO-2041 · Industrial cleaner 20L ×120Blending
- RO-2042 · Hand soap 5L ×300QC
- RO-2043 · Degreaser 5L ×80Packed
- RO-2044 · Floor polish 25L ×40Queued
Production board
Week 41 · 18 jobsQueued 4
Blending 3
Lab QC 2
Packed & ready 2
Batches & certificates of analysis
Full traceability| Batch | Product | Qty | Status |
|---|---|---|---|
| B-240981 | Industrial cleaner | 2 400 L | Released |
| B-240982 | Hand soap | 1 500 L | Testing |
| B-240983 | Degreaser | 400 L | Released |
| B-240984 | Floor polish | 1 000 L | On hold |
| B-240985 | Glass cleaner | 450 L | Released |
| B-240986 | Sanitiser | 750 L | Blending |
Certificate of analysisB-240981
Industrial cleaner 20L| Appearance | Clear, pale yellow ✓ |
| pH (1% soln) | 11.2 ✓ |
| Density @ 20°C | 1.04 g/ml ✓ |
| Active matter | 14.8% ✓ |
Finance & receivables
Synced dailyReceivables ageing
Latest invoices
- INV-10482 · Karoo RetailR 48 200Paid
- INV-10483 · Protea FoodsR 31 750Sent
- INV-10484 · Delta LogisticsR 92 400Due 3d
- INV-10485 · Fynbos HotelsR 18 900Overdue
Interface preview with demo data. Quantum is configured around your products, people and paperwork.
From first call to final invoice.
Sales and projects run on the same data as operations: pipeline, quotes, projects and time in one flow, so selling and delivering stop living in different tools.
- Pipeline that moves. Drag deals through stages, with values and probabilities rolled up automatically.
- Quotes in minutes. Reusable line items, your branding, and one click to send.
- Projects & time. Won deals become projects. Hours roll back into margin.
- Secure by default. Role-based permissions and an audit trail on every change.
Sales pipeline
R 2.84m weightedLead 3
Qualified 2
Proposal 2
Won 1
Quote Q-2026-0187
Draft · Delta LogisticsLine items Valid 30 days
- Fleet wash concentrate 25LQty 40 × R 1 150R 46 000
- Wheel & rim cleaner 5LQty 60 × R 380R 22 800
- Dispensing station installQty 2 × R 6 400R 12 800
- Delivery, GautengFlat rateR 1 800
Summary
Active projects
On trackTimesheet · week 41
162.5 h loggedInterface preview with demo data.
What is your stack really costing?
Slide to match your business. We'll show what you pay today, the hidden cost of tools that don't talk to each other, and the budget you could free up.
An illustrative estimate, not a quote. You choose the consolidation share. Every Quantum engagement is scoped and priced for your business after a discovery call.
From scattered tools to one system in four steps.
Discover
We map your tools, costs and workflows, and find what to consolidate first.
Week 1Design
We shape modules, roles and documents around the way your team already works.
Weeks 2-3Migrate
Your customers, products, stock and history move across, checked and reconciled.
Weeks 3-5Run & evolve
Training, support and continuous tailoring. Cancel the old subscriptions as you go.
OngoingSecurity you can audit
Role-based permissions, sign-in protection and a complete audit trail of who changed what, and when.
Local, accountable support
South African-built, rand-priced and supported by people who answer the phone in your timezone.
Your data stays yours
Privacy-conscious by design, with clear export options so you're never locked in.
Good to know.
Can't find your answer? Ask us. We'll reply with a straight one.
No. Quantum is a tailored platform. We start from a library of proven modules and configure or extend them around your products, workflows and paperwork.
Pricing is scoped to your business: which modules you need, how many people use it and how much migration is involved. Book a discovery call and we'll put a clear number in writing, in rand.
We migrate customers, products, stock levels and history from your current tools and reconcile them with you before go-live, so nothing is lost and nothing is guessed.
Absolutely. The goal isn't to remove everything, but to remove the overlap. Where a tool earns its keep, we connect it rather than replace it.
Most businesses go live in phases over a few weeks, starting with the module that hurts most, then retiring old subscriptions as each part comes online.
We do. Hosting, updates, backups, training and ongoing tailoring are part of the service, so you get one accountable partner instead of ten support desks.
Ready to cancel a few subscriptions?
Tell us about your stack. We'll come back with a short plan: what to consolidate, in what order, and what it could save.
Almost there
Your email app has opened with your enquiry ready to send. Hit send and we'll be in touch within one business day.